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UCL Cancer Institute (“we” “us”, or “our”) respects your privacy and is committed to protecting your personal data.
Please read this Privacy Notice carefully – it describes why and how we collect and use personal data and provides information about your rights. It applies to personal data provided to us, both by individuals themselves or by third parties and supplements the following wider UCL privacy notice (s):
- General privacy notice when you visit UCL’s website
- Student privacy notice
- Staff privacy notice
- Research participants for health and care purposes privacy notice
We keep this Privacy Notice under regular review. It was last updated on 04/11/2018.
2. About us
UCL Cancer Institute is part of the University College London (UCL).
UCL, a company incorporated by Royal Charter (number RC 000631), is the entity that determines how and why your personal data is processed. This means that UCL is the ‘controller’ of your personal data for the purposes of data protection law.
3. Personal data that we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you. This may include:
- Your name, or your prefered online user name.
- Your contact, merely only email, which is the
ONLYone required information by GCGR project.
- Your organization, which is
NOTrequired but might help us to improve our research.
- Your research direction, which is
NOTrequired but might help us to improve our research.
4. How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- To register you as a client and to manage our relationship with you.
- To use it as your unique id in our platform.
- To send email to you about our updating cell lines.
- To help you with your enquiry.
Where the processing is based on your consent, you have the right to withdraw your consent at any time by contacting us using the details set out below. Please note that this will not affect the lawfulness of processing based on consent before its withdrawal. Anonymised data may also be used in published reports or journals and at conferences.
5. Who we share your personal data with
Your personal data will be collected and processed primarily by our staff and UCL (Access to your personal information is limited to staff who have a legitimate need to see it for the purpose of carrying out their job at UCL.). We may have to share your personal data with the parties set out below for the purposes outlined in section 4:
- Cancer Research UK
- University of Edinburgh
We require all third parties to respect the security of your personal data and to treat it in
accordance with the law. We do not allow our third party service providers to use your personal data for their own purposes – we only permit them to process your personal data for specified purposes and in accordance with our instructions.
6. Lawful basis for processing
Data Protection Legislation requires that we meet certain conditions before we are allowed
to use your data in the manner described in this notice, including having a "lawful basis" for the processing. The basis for processing will be as follows:
- Consent. You have given us your consent for processing your personal data.
- Contract. The processing is necessary for the performance of a contract or in order to
take steps prior to entering into a contract
- Public task. The processing of your personal data may be necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.
- Legitimate interests. The processing of your personal data may be necessary for the
purposes of the legitimate interests pursued by us or by a third party, except where
such interests are overridden by your interests or by fundamental rights and
freedoms which require protection of personal data.
7. International transfers
We do not transfer your personal data outside the European Economic Area (EEA).
8. Information security
We have put in place appropriate security measures to prevent your personal data from
being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We
have established procedures to deal with any suspected personal data breach and will notify
you and any applicable regulator of a breach where we are legally required to do so.
9. Data retention
We will only retain your personal data for as long as 10 years at most.
We will keep your personal data according to the Records Retention Schedule .
10. Your rights
Under certain circumstances, you may have the following rights under data protection
legislation in relation to your personal data:
- Right to request access to your personal data;
- Right to request correction of your personal data;
- Right to request erasure of your personal data;
- Right to object to processing of your personal data;
- Right to request restriction of the processing your personal data;
- Right to request the transfer of your personal data; and
- Right to withdraw consent.
If you wish to exercise any of these rights, please contact the Data Protection Officer .
Contacting us You can contact UCL by telephoning +44 (0)20 7679 2000 or by writing to: University College London, Gower Street, London WC1E 6BT.
Please note that UCL has appointed a Data Protection Officer. If you have any questions about this Privacy Notice, including any requests to exercise your legal rights, please contact our Data Protection Officer using the details set out below:
Data Protection & Freedom of Information Officer
If you wish to complain about our use of personal data, please send an email with the details
of your complaint to the Data Protection Officer so that we can look into the issue and
respond to you.
You also have the right to lodge a complaint with the Information Commissioner's Office
(ICO) (the UK data protection regulator). For further information on your rights and how to
complain to the ICO, please refer to the ICO website .
Information about you: how we use it and with whom we share it
The information you provide will be used by the Glioma Cellular Genetics Resource (GCGR)
- distribute promotional material about the GCGR
- keep you up to date with news and progress of the GCGR
- inform you about new reagents and data we have available
- distribute emails and newsletters relating to the GCGR
- to ask you to participate in surveys so we can develop the GCGR around your needs
- to promote specific events, activities and programmes related to the GCGR
- to provide you with any services you have requested from the GCGR
- to ensure we only communicate with you about events, opportunities and services that are of interest to you
We are using information about you because you have given us your consent.
Information about you will be shared with our collaborators and funders at the University of Edinburgh, University College London and Cancer Research UK.
We will hold the personal data you provided us for 10 years.
If you have any questions, please contact
Dr Gillian Morrison, Scientific Manager, Glioma Cellular Genetic Resource
This privacy statement will be continued at the GCGR website when it is launched and can
also be viewed at edin.ac/privacy
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